County Department Reopening Safety Plan: Submission #57

Submission information

Submission Number: 57

Created: Wed, 06/10/2020 - 13:53

Department Information

Name of Department Aging Department

Facility / Location Name Delevan SWAN Site

Address of Facility 78 South Main St.
Delevan, New York. 14042
United States

Contact Information

Contact Name Cathy M Mackay

Phone Number 7167013226

Contact's Email Address cmmackay@cattco.org

People

Physical Distancing

Provide COVID-19 training as assigned by Human Resources Yes

Ensure 6 ft. distance between personnel, unless safety or core function of the work activity requires a shorter distance. Any time personnel are less than 6 ft. apart from one another, personnel must wear acceptable face coverings. Yes

Tightly confined spaces will be occupied by only one individual at a time, unless all occupants are wearing face coverings Yes

When distancing is not feasible between work stations or spaces, personnel must wear face coverings. Yes

Encourage social distancing through telework and flexible scheduling when feasible Yes

Protect personnel at high risk for severe illness through telework, or minimizing contact with the public and other employees when able Yes

Limit in-person gatherings (e.g. interviews) as much as possible and use tele- or video-conferencing whenever possible. Essential in-person gatherings (e.g. meetings) should be held in open, well-ventilated spaces with appropriate social distancing among participants Yes

Describe how you will meet the criteria above Again, only one staff is stationed at the SWAN site location. Currently, they are only open to the HDM/MOW program, so foot traffic is limited at these locations. Telework is not applicable for this position. Meetings are not held in these locations, and congregate dining sites are not yet open. As they open in the future, those safety protocol are attached and will be addressed at that time.

Identify those employees that can remote work-from-home Yes

What types of positions may do remote work-from-home? These positions do not work from home.

Establish designated areas for pick-ups, deliveries, and the public, limiting contact to the extent possible. Yes

Identify the designated areas within this location SWAN sites typically have one main entrance into the nutrition site. The Delevan SWAN site location is located at a small Delevan store front-like building occupied by just the site on the left side of the small building. It has its own front entrance door to the site. This building is designated for our program, for seniors, and used only by the site manager staff, volunteers, and congregate participants. The site has already had difficulty prior to COVID-19 accommodating the growing numbers of congregate participants. At this time, there is sufficient space for the one site manager and MOW delivery volunteers to socially distance comfortably. Even with the purchase of cafeteria table sneeze guards, there would not, however, be adequate room in this floor plan to reopen the site to congregate dining and social activities to more than 10 people maximum, and this site regularly houses 20+ congregate diners, not including meal drivers. It would require two serving times, increasing staff hours at an already maxed part time worker OR a rental contract and relocation to a bigger facility. These options are being reviewed. Deliveries can be accommodated through the main entrance.

Additional Comments

Provide a detailed summary of how you will implement and comply with the social distancing guidelines listed above for your department Attached is a detailed general guideline for safety plans for all SWAN sites and eventual congregate dining re-openings.

File of Implementation Summary

swan_congregate-site-safety-plans.docx

Places

Physical Space Modifications

Please provide in detail any physical space modifications that are proposed to achieve social distancing requirements. These modifications can include, but not limited to rearranging offices, adding physical barriers, etc.

Agree to discuss space modifications with Public Works / Building Maintenance Yes

Describe in detail the modifications that are proposed & possible costs associated, if known N/A
Most SWAN sites are located in outreach locations that are often rented, shared spaces that would be difficult to implement extensive modifications or any brick and mortar changes. The Delevan SWAN site, however, only has sufficient space to be open as it currently is, for HDM/MOW delivery and pick-up only. Congregate dining and social programs with COVID-19 social distancing restrictions and health/safety concerns, would not be appropriate for reopening in this small space. Even with the purchase of cafeteria table sneeze guards, there would not be adequate room in this floor plan to reopen the site to congregate dining to more than 10-12 people maximum, and this site regularly houses 20+ congregate diners, not including meal drivers. It would require two serving times, increasing staff hours at an already maxed part time worker OR a rental contract and relocation to a bigger facility. These options are being reviewed.

Attach any pertinent documents regarding these space modifications including proposed products, details, etc {Empty}

Attach any photos, drawing, sketches of the areas needing physical space modifications {Empty}

Protective Equipment

Employers must provide employees with an acceptable face covering at no-cost to the employee and have an adequate supply of coverings in case of replacement. Yes

Face coverings must be cleaned or replaced after use or when damaged or soiled, may not be shared, and should be properly stored or discarded. Yes

Detailed Summary Options

Detailed Summary of Personal Protective Equipment Site Managers at SWAN sites are provided with masks, gloves, and any other needed PPE. They are also provided with masks, gloves, and sanitizer for their volunteers, congregate dining participants, and any visitors coming into the sites. Replacement PPE for all SWAN sites is ordered through the EOC and the Machias kitchen. NYSOFA also provided the Dept. of Aging with extra PPE to provide to senior citizens. Signage for proper hand-washing, face mask use, and proper hygiene will be provided through the EOC and posted throughout all SWAN sites.

File of PPE Summary

DOH_covid-19_facemasks_flyer.pdf

Hygiene and Cleaning

Adhere to hygiene and sanitation requirements from the CDC and NYS Dept. of Health. Yes

Provide and maintain hand hygiene stations for personnel, including handwashing with soap, water, and paper towels, or an alcohol-based hand sanitizer containing 60% or more alcohol for areas where handwashing is not feasible. Yes

Conduct regular cleaning and disinfection at least after every shift, daily, or more frequently as needed, and frequent cleaning and disinfection of shared objects (e.g. tools, machinery) and surfaces, as well as high transit areas, such as restrooms and common areas, must be completed. Yes

Detailed Summary Options

Detailed Summary of Hygiene and Cleaning ***See attachments included in this plan for detailed hygiene and cleaning guidance and general instructions for congregate sites and MOWs.
Again, SWAN sites are nutrition sites that are staffed by ServSafe certified staff trained in food safety and sanitation. Even prior to COVID-19, these staff followed daily cleaning and sanitizing routines. All SWAN sites will have ADA compliant hands-free, automatic sanitizer dispensing stations for use by staff, volunteers, and congregate participants. Sanitizing solution is 75% alcohol. Everyone will also be given individual sanitizer sprays. Staff will wipe down, spray/disinfect all surfaces, including tables, chairs, surfaces, equipment, bathrooms, and common areas at the beginning and end of every shift minimally.

File of Hygiene & Cleaning Summary

COVID-19 Dept. of Aging Work Plan Protocols Summary.docx

Communication

Post signage throughout the site to remind personnel to adhere to proper hygiene, social distancing rules, appropriate use of PPE, and cleaning and disinfecting protocols. Yes

Establish a communication method for employees, visitors, and customers with a consistent means to provide updated information. Yes

If a worker tests positive for COVID-19, department head must immediately notify the County Health Departments and cooperate with contact tracing efforts, including notification of potential contacts, such as workers or visitors who had close contact with the individual, while maintaining confidentiality required by state and federal law and regulations. Yes

Detailed Summary Options

Detailed Summary of Communication Guidelines 1. After speaking to Chris Baker and Dr. Watkins, signage for posting will be provided through the EOC and CCHD with printed handouts shared by CDC and DOH. Many will be available for downloading, copying, printing, as well as ordering through the EOC.
2. Communication will also be provided through bold postings in several locations, as visitors enter the SWAN site location. Site manager staff will also offer verbal guidance and assistance to seniors coming into the nutrition sites. Currently, information is being shared and updated regularly with staff, clients, and the public through email, phone, zoom/virtual meetings, social media, general mailings, and press releases.
3. For positive COVID-19, I and my staff have been notified to communicate immediately with Cattaraugus County Health Dept. Public Health Director and his staff for direction and compliance with COVID-19 protocol and procedure. This includes any contact with known COVID positives. Staff in the field and in outreach locations like the SWAN sites also know to contact the health department immediately in the event that they unexpectedly come into contact with someone reporting to be COVID positive.

File of Communication Summary {Empty}

Process

Screening

All employees shall self-monitor and check his or her temperature every 12 hours whether at work or at home. Yes

All employees shall also undergo a pre-shift temperature screening when reporting to work at the beginning of each shift. Yes

All employees shall report at the beginning of each shift to a central designated point of entry which shall be determined by the County Administrator. Yes

For employees that do not report to a physical building and instead travel from home to places in the community, each shall perform a pre-shift temperature screening before each shift. Leaving the home and reporting to your work site is the equivalent of your attestation that you are without a fever. Yes

Symptom Screening

If you have any of the following symptoms, staff shall not enter the workplace and shall contact his or her supervisor and refer the employee to contact the EOC nurse. Yes

Where is the designated point of entry for this/each location within your department For each SWAN site location, staff have been given a thermal no-touch thermometer as well as a sign-in sheet to document temps and attest to the health check prior to entering the the site location and working. This is to be used by the staff member (site manager), volunteers, and meals on wheels drivers. Each site has the health check-in station set up by the entrance door to the SWAN site. For the Delevan SWAN site, it is situated next to the entrance door.

How will you implement the pre-shift temperature screening and symptom screening at each location in accordance with Directive 11-2020? See above answer as well as the Attachment to the plan "COVID-19 Dept. of Aging Work Plan Protocols Summary".

PPE Request

Personal Protective Equipment, Social Distancing Markers, Signage, or Cleaning Products that you will need to reopen.

Do you need Masks/Face Coverings for your employees? No

Do you need Eye Protection for your employees? No

Do you need Protective Clothing for your employees? No

Do you need Hand Sanitizer for this location? No

Do you need Cleaning / Disinfecting Supplies? No

Do you need gloves? No

Do you need any Thermometers? No