County Department Reopening Safety Plan: Submission #8
Please provide in detail any physical space modifications that are proposed to achieve social distancing requirements. These modifications can include, but not limited to rearranging offices, adding physical barriers, etc.
We have a very small reception area due to the fact that our main office door opens immediately to our reception desk. When a client, member of the public, or delivery person enters the Aging office, he or she is unable to leave room behind them for the next person entering the office to adequately have six feet between them. I would like to have Olean DPW maintenance staff assist me in pushing the front reception desk area further to the right to accommodate for more room and a better flow of traffic when a person first enters our office. We are no longer in need of the small adjoining cubicle, and can easily remove the other smaller cubicles in the area up front since we have newly built offices in our old conference room area which we sacrificed to give us more room. By removing the two former health insurance cubicles next to the front door and placing markers on the floor for guidance and spacing, we can create a new flow of traffic that would eliminate a bottle-neck at the entrance door. In doing this, I can create two distinct areas that would limit contact for deliveries or for an overcrowded waiting/reception area. Any overflow persons waiting for assistance can also be escorted to the now much smaller conference room as a back-up designated area for social distancing and limiting contact with general staff and general staff areas. I have already met with Olean maintenance staff and determined that the reconfiguration and spacing can be completed as planned within the layout of the office footprint. We will be able to use existing cubicle pieces and wiring. Only associated cost will be the following items ordered through the EOC: Plexiglas barrier for reception desk, one small Plexiglas standing divider for waiting area (optional), and wall/floor signage.
2. Communication will also be provided through bold postings in several locations outside the front office door, as soon as visitors enter the office, and several other common locations. Front office staff will also offer verbal guidance and assistance. Currently, information is being shared and updated regularly with staff, clients, and the public through email, phone, zoom/virtual meetings, social media, general mailings, and press releases.
3. For positive COVID-19, I and my staff have been notified to communicate immediately with Cattaraugus County Health Dept. Public Health Director and his staff for direction and compliance with COVID-19 protocol and procedure. This includes any contact with known COVID positives. Staff in the field also know to contact the health department immediately in the event that they unexpectedly come into contact with someone reporting to be COVID positive while completing any home visits or crisis cases.
Personal Protective Equipment, Social Distancing Markers, Signage, or Cleaning Products that you will need to reopen.
(30 office staff x3 each)
The rest we need for senior citizens that may need them as we resume home visits, office visits, mailings, etc. We will order more as needed.
Other, Please describe
B. 1 large Plexiglas for front reception desk with cut out for sliding of documents.
C. 12 small, portable/removable desk sneeze-guards for use in smaller cubicle areas with counseling sessions.