COVID-19 County Safety Plan 2946

Department Information

Name of Department Delevan DMV

Facility / Location Name DMV, Delvan NY

Address of Facility 46 N Main St
Delevan, New York. 14042
United States

Contact Information

Contact Name Alan Bernstein

Phone Number 716-938-2297

Contact's Email Address abernstein@cattco.org

People

Physical Distancing

Provide COVID-19 training as assigned by Human Resources Yes

Ensure 6 ft. distance between personnel, unless safety or core function of the work activity requires a shorter distance. Any time personnel are less than 6 ft. apart from one another, personnel must wear acceptable face coverings. Yes

Tightly confined spaces will be occupied by only one individual at a time, unless all occupants are wearing face coverings Yes

When distancing is not feasible between work stations or spaces, personnel must wear face coverings. Yes

Encourage social distancing through telework and flexible scheduling when feasible Yes

Protect personnel at high risk for severe illness through telework, or minimizing contact with the public and other employees when able Yes

Limit in-person gatherings (e.g. interviews) as much as possible and use tele- or video-conferencing whenever possible. Essential in-person gatherings (e.g. meetings) should be held in open, well-ventilated spaces with appropriate social distancing among participants Yes

Describe how you will meet the criteria above We will institute a "take a number" system. We will only allow the "next" customer into the office. There is a large front window that faces the parking lot and we will put the "now serving #" sign in the window so it can easily be seen from the parking lot.

Identify those employees that can remote work-from-home Yes

What types of positions may do remote work-from-home? There is no possibility of remote work of any kind for the DMV. We already use a 4 day work week.

Establish designated areas for pick-ups, deliveries, and the public, limiting contact to the extent possible. Yes

Identify the designated areas within this location There will be no pick up or delivery. Paperwork must be brought in or mailed.

Additional Comments

Provide a detailed summary of how you will implement and comply with the social distancing guidelines listed above for your department {Empty}

File of Implementation Summary

delevan-dmv-covid-plan.docx

Places

Physical Space Modifications

Please provide in detail any physical space modifications that are proposed to achieve social distancing requirements. These modifications can include, but not limited to rearranging offices, adding physical barriers, etc.

Agree to discuss space modifications with Public Works / Building Maintenance Yes

Describe in detail the modifications that are proposed & possible costs associated, if known There are no modification needed.

Attach any pertinent documents regarding these space modifications including proposed products, details, etc {Empty}

Attach any photos, drawing, sketches of the areas needing physical space modifications {Empty}

Protective Equipment

Employers must provide employees with an acceptable face covering at no-cost to the employee and have an adequate supply of coverings in case of replacement. Yes

Face coverings must be cleaned or replaced after use or when damaged or soiled, may not be shared, and should be properly stored or discarded. Yes

Detailed Summary Options

Detailed Summary of Personal Protective Equipment {Empty}

File of PPE Summary

Delevan DMV COVID plan.docx

Hygiene and Cleaning

Adhere to hygiene and sanitation requirements from the CDC and NYS Dept. of Health. Yes

Provide and maintain hand hygiene stations for personnel, including handwashing with soap, water, and paper towels, or an alcohol-based hand sanitizer containing 60% or more alcohol for areas where handwashing is not feasible. Yes

Conduct regular cleaning and disinfection at least after every shift, daily, or more frequently as needed, and frequent cleaning and disinfection of shared objects (e.g. tools, machinery) and surfaces, as well as high transit areas, such as restrooms and common areas, must be completed. Yes

Detailed Summary Options

Detailed Summary of Hygiene and Cleaning . We have already purchased a large supply of pens that we plan to give away. If someone in the office uses the pen, they will get to keep it. We will have appropriate signage for this. The full size Bic pens cost us less than 5 cents each. We will clean and sanitize the frequently touched areas often throughout each day. Each employee will have their own bottles of hand sanitizer, and we will have hand sanitizer available for the public to use. I hope to get a no touch unit for this. We have a bathroom that is stocked with soap and paper towels so hand washing will be very easy and encouraged to be done often.

File of Hygiene & Cleaning Summary {Empty}

Communication

Post signage throughout the site to remind personnel to adhere to proper hygiene, social distancing rules, appropriate use of PPE, and cleaning and disinfecting protocols. Yes

Establish a communication method for employees, visitors, and customers with a consistent means to provide updated information. Yes

If a worker tests positive for COVID-19, department head must immediately notify the County Health Departments and cooperate with contact tracing efforts, including notification of potential contacts, such as workers or visitors who had close contact with the individual, while maintaining confidentiality required by state and federal law and regulations. Yes

Detailed Summary Options

Detailed Summary of Communication Guidelines We will get signage from the EOC about proper hygiene, social distancing, and the proper use of PPE. The cleaning protocols will be well defined, and will be closely adhered to. The office has Customer Facing Devices (CFDs). Every customer must use one. We will clean these as needed between customers. We already have in place a procedure to contact and/or get messages to employees. We have e-mail, phone and/or text message information for everyone. We also have a break room where we post many messages.

File of Communication Summary {Empty}

Process

Screening

All employees shall self-monitor and check his or her temperature every 12 hours whether at work or at home. Yes

All employees shall also undergo a pre-shift temperature screening when reporting to work at the beginning of each shift. Yes

All employees shall report at the beginning of each shift to a central designated point of entry which shall be determined by the County Administrator. Yes

For employees that do not report to a physical building and instead travel from home to places in the community, each shall perform a pre-shift temperature screening before each shift. Leaving the home and reporting to your work site is the equivalent of your attestation that you are without a fever. Yes

Symptom Screening

If you have any of the following symptoms, staff shall not enter the workplace and shall contact his or her supervisor and refer the employee to contact the EOC nurse. Yes

Where is the designated point of entry for this/each location within your department The back door of the office.

How will you implement the pre-shift temperature screening and symptom screening at each location in accordance with Directive 11-2020? We will comply with Directive 11-2020 by taking each employees temperature and confirm they are feeling well at the beginning of each shift. The employees all enter through a rear door and we will do the screening when they enter.

PPE Request

Personal Protective Equipment, Social Distancing Markers, Signage, or Cleaning Products that you will need to reopen.

Do you need Masks/Face Coverings for your employees? Yes

Masks/Face Coverings

Cloth/Fabric Masks

Purpose To comply. Some employees will be required to wear a mask all day because distancing will not be possible. I need an appropriate number of masks for 5 employees at this location if masks are still required once this office opens.

Quantity 20

Surgical/Procedure Masks

Purpose {Empty}

Quantity {Empty}

N-95 Respirators

Purpose {Empty}

Quantity {Empty}

Other, Please describe

Purpose {Empty}

Quantity {Empty}

Do you need Eye Protection for your employees? No

Do you need Protective Clothing for your employees? No

Do you need Hand Sanitizer for this location? Yes

Hand Sanitizer

Quantity of 2oz. Bottles 25

Quantity of Gallon Jugs (for refill or common areas) {Empty}

Do you need Cleaning / Disinfecting Supplies? Yes

Cleaning/Disinfecting Supplies

Quantity of Disinfectant Spray with towels 2

Quantity of Disinfectant Wipes {Empty}

Quantity of Paper Towels for Cleaning {Empty}

Quantity of "Soft" Towels for disinfecting touch screens {Empty}

Other Cleaning / Disinfecting Supplies We will need to wipe down customer facing devises between each customer. This office usually does more then 200 transactions a day. There are specific brands that we are permitted to use on the State's equipment.

Quantity of Other Cleaning / Disinfecting Product {Empty}

Do you need gloves? Yes

Gloves

How many boxes of small gloves would you like? {Empty}

How many boxes of medium gloves would you like? 2

How many boxes of large gloves would you like? 2

Do you need any Thermometers? No