COVID-19 County Safety Plan 2928

Department Information

Name of Department One Stop Career Center

Facility / Location Name Blue Bird Square

Address of Facility 175 North Union St
Olean, New York. 14760
United States

Contact Information

Contact Name Anthony Turano

Phone Number 7167013691

Contact's Email Address Anthony.turano@dfa.state.ny.us

People

Physical Distancing

Provide COVID-19 training as assigned by Human Resources Yes

Ensure 6 ft. distance between personnel, unless safety or core function of the work activity requires a shorter distance. Any time personnel are less than 6 ft. apart from one another, personnel must wear acceptable face coverings. Yes

Tightly confined spaces will be occupied by only one individual at a time, unless all occupants are wearing face coverings Yes

When distancing is not feasible between work stations or spaces, personnel must wear face coverings. Yes

Encourage social distancing through telework and flexible scheduling when feasible Yes

Protect personnel at high risk for severe illness through telework, or minimizing contact with the public and other employees when able Yes

Limit in-person gatherings (e.g. interviews) as much as possible and use tele- or video-conferencing whenever possible. Essential in-person gatherings (e.g. meetings) should be held in open, well-ventilated spaces with appropriate social distancing among participants Yes

Describe how you will meet the criteria above Staff who have provided medical documentation indicating high risk for severe illness will be accommodated on a case by case basis through various options including telework, limited public contact, job sharing and/or other means. County Attorney, HR and ADA Compliance Officer will be resourced as necessary.
As program regulations allow, staff will interact telephonically or electronically as much as possible with the public. Conference rooms where meetings are held will be limited in size so as to allow for social distancing. Most work is on one-on-one in interview booths where glass partisans are in place between client and worker.

Identify those employees that can remote work-from-home Yes

What types of positions may do remote work-from-home? Employment Specialists can work from home with existing technology and telephones however where the internet service is too slow, unreliable or unavailable, they may not be able to work from home.

Establish designated areas for pick-ups, deliveries, and the public, limiting contact to the extent possible. Yes

Identify the designated areas within this location Document exchange can be done in some cases by mail. Where they need to be brought to the office, a glass barrier between staff and clients exists in the DSS portion of the location.

Additional Comments

Provide a detailed summary of how you will implement and comply with the social distancing guidelines listed above for your department Existing work spaces already provide 6 ft. social distancing with glass barriers between worker and client in most instances.
Interview booths can be shared among workers when client interaction is necessary. Markings on the floor will assist visitors with maintaining social distance. Signs will encourage social distancing and face coverings.

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Places

Physical Space Modifications

Please provide in detail any physical space modifications that are proposed to achieve social distancing requirements. These modifications can include, but not limited to rearranging offices, adding physical barriers, etc.

Agree to discuss space modifications with Public Works / Building Maintenance Yes

Describe in detail the modifications that are proposed & possible costs associated, if known No modifications are needed at this time.

Attach any pertinent documents regarding these space modifications including proposed products, details, etc {Empty}

Attach any photos, drawing, sketches of the areas needing physical space modifications {Empty}

Protective Equipment

Employers must provide employees with an acceptable face covering at no-cost to the employee and have an adequate supply of coverings in case of replacement. Yes

Face coverings must be cleaned or replaced after use or when damaged or soiled, may not be shared, and should be properly stored or discarded. Yes

Detailed Summary Options

Detailed Summary of Personal Protective Equipment -Staff have been provided with face coverings and are directed to wear them whenever they interact with the public or leave their cubicles. They have been advised that additional or replacement face coverings are available through the Commissioner's Secretary.
-Staff have been provided hand sanitizer and have been advised that refills of sanitizer are available through the Commissioner's Secretary.
-Cleaning supplies including paper towels, sanitizer spray, cleaning wipes have also been provided to staff at the work site.
-Soap and water at the work site is available in the restrooms.

File of PPE Summary

DSS PPE Supply.docx

Hygiene and Cleaning

Adhere to hygiene and sanitation requirements from the CDC and NYS Dept. of Health. Yes

Provide and maintain hand hygiene stations for personnel, including handwashing with soap, water, and paper towels, or an alcohol-based hand sanitizer containing 60% or more alcohol for areas where handwashing is not feasible. Yes

Conduct regular cleaning and disinfection at least after every shift, daily, or more frequently as needed, and frequent cleaning and disinfection of shared objects (e.g. tools, machinery) and surfaces, as well as high transit areas, such as restrooms and common areas, must be completed. Yes

Detailed Summary Options

Detailed Summary of Hygiene and Cleaning -Staff have been provided hand sanitizer and have been advised that refills of sanitizer are available through the Commissioner's Secretary.
-Cleaning supplies including paper towels, sanitizer spray, cleaning wipes have also been provided to staff at the work site.
-Soap and water at the work site is available in the restrooms.
-Cleaning of the facility is through a county contract

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Communication

Post signage throughout the site to remind personnel to adhere to proper hygiene, social distancing rules, appropriate use of PPE, and cleaning and disinfecting protocols. Yes

Establish a communication method for employees, visitors, and customers with a consistent means to provide updated information. Yes

If a worker tests positive for COVID-19, department head must immediately notify the County Health Departments and cooperate with contact tracing efforts, including notification of potential contacts, such as workers or visitors who had close contact with the individual, while maintaining confidentiality required by state and federal law and regulations. Yes

Detailed Summary Options

Detailed Summary of Communication Guidelines -Signs encouraging social distancing and wearing of face covering have been posted in the public and employee areas of the work site.
-Signs with COVID 19 guidance on social distancing, hygiene, cleaning, etc. from the NYS DOH are also posted around public and employee areas of the work site.
-The department uses robo call, robo text, telephone and email to communicate with staff.
-The department uses social media, public media, robo call, robo text, telephone and email to communicate with clients and visitors
-If worker tests positive and/or is quarantined for any reason, the department will continue to follow the guidance set forth by the EOC, the Health Department and Human Resources.

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Process

Screening

All employees shall self-monitor and check his or her temperature every 12 hours whether at work or at home. Yes

All employees shall also undergo a pre-shift temperature screening when reporting to work at the beginning of each shift. Yes

All employees shall report at the beginning of each shift to a central designated point of entry which shall be determined by the County Administrator. Yes

For employees that do not report to a physical building and instead travel from home to places in the community, each shall perform a pre-shift temperature screening before each shift. Leaving the home and reporting to your work site is the equivalent of your attestation that you are without a fever. Yes

Symptom Screening

If you have any of the following symptoms, staff shall not enter the workplace and shall contact his or her supervisor and refer the employee to contact the EOC nurse. Yes

Where is the designated point of entry for this/each location within your department Employees may enter through the main entrance to the building or through the employee entrance.
The public will enter through the main entrance to the building and will be directed to the reception area for DSS clients.

How will you implement the pre-shift temperature screening and symptom screening at each location in accordance with Directive 11-2020? A forehead scanner thermometer has been requested from EOC. When received, staff will be directed to scan themselves upon arrival and self-report and reading above 100 degrees to their supervisor and the EOC. They will not enter the workplace if their temperature is 100 degrees and will follow guidance provided by EOC staff.
The public will be scanned at reception and will not be permitted to enter the work site if their temperature is 100 degrees or higher.

PPE Request

Personal Protective Equipment, Social Distancing Markers, Signage, or Cleaning Products that you will need to reopen.

Do you need Masks/Face Coverings for your employees? No

Do you need Eye Protection for your employees? No

Do you need Protective Clothing for your employees? No

Do you need Hand Sanitizer for this location? No

Do you need Cleaning / Disinfecting Supplies? No

Do you need gloves? No

Do you need any Thermometers? Yes

Thermometers

Purpose / Use of "No Touch" Thermometers Thermometer for One Stop staff and employees is needed prior to reopening

Quantity of "No Touch" Thermometers 1