COVID-19 County Safety Plan 2880

Probation
County Building Olean
1 Leo Moss Drive
Suite 3140
Olean, New York. 14760-1157
United States
Contact Information
Michael R Sharbaugh
7167013362
Physical Distancing
Yes
Yes
Yes
Yes
Yes
Yes
- COVID-19 training has been distributed via email to all staff, and staff will not be assigned to the office until training is complete.
- Distances between all personal work spaces in all facilities has been accurately measured, and each available safe space has been assigned. Those work spaces that are less than 6 feet apart will be separated and kept safe by rotating personnel in and out of the office, assigning personnel to a different safe space, or, if the above are not available, all staff have been supplied with and directed to keep on hand acceptable face coverings to be worn in this instance.
- All tightly confined spaces will be occupied by only one individual at a time; if not possible, all staff have been supplied and directed to keep on hand acceptable face coverings to be worn in this instance.
- Social distancing markers will be ordered and installed in all common areas of all facilities, both in the office and the public areas.
- When distancing is not possible between work spaces, all staff have been supplied with and directed to keep on hand acceptable face coverings to be worn in this instance.
- All staff have been equipped with cellular phones and laptop computers, and have been trained in various forms of tele-communication, enabling all staff to work from home.
Yes
Yes
- All staff will be screened for any underlying medical condition, and will be assigned to work from home and/or limit contact with the public and other employees.
- In-person contacts such as individual interviews can be conducted electronically, and also in each facility in areas where social distancing is made possible. All such areas have been identified. In-person gatherings such as group meetings, if unable to be held with social distancing, can be held electronically.
Yes
- All employees are equipped to work from home if necessary.
Yes
All pick-ups and deliveries will occur at the front desk of the Olean Office.
Additional Comments
All staff work spaces have been inspected to ensure that they comply with social distancing. Those that do not will be made compliant by rotation of staff in and out of the facility, or relocation of staff to a compliant location. Markings will be placed in all common areas reminding staff to comply. All confined spaces will be occupied by only one staff member at a time. All staff are able to tele-commute, and conduct interviews and meetings electronically if necessary. If at any time, any of the above social distancing measures cannot be complied with, all staff have been supplied with and directed to keep on hand acceptable face coverings to be worn in this instance.
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Physical Space Modifications

Please provide in detail any physical space modifications that are proposed to achieve social distancing requirements.  These modifications can include, but not limited to rearranging offices, adding physical barriers, etc.

Yes
All staff work spaces have been inspected to ensure that they comply with social distancing. Those that do not will be made compliant by rotation of staff in and out of the facility, or relocation of staff to a compliant location. Modifications will be made in public areas such as waiting rooms by blocking off sections of seating to ensure distancing, and posting markings. Those reporting to this department will be instructed to wait outside, contact the department electronically, and await instruction to proceed to the waiting room, when sufficient distancing can be accommodated. Modifications are proposed to be made in smaller interview rooms by installation of plexiglass barriers - a total of seven, approximately 2' X 4' (cost unknown), to supplement social distancing and masking.
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Protective Equipment
Yes
Yes
Yes
Detailed Summary Options
- All staff have been supplied at least one acceptable cloth face covering, and at least one additional per staff member will be ordered in case of replacement.
- All staff have been instructed on proper care, cleaning, storage, and replacement of face coverings.
- All staff have been supplied with necessary equipment to perform their duties, limiting sharing of objects. Staff will be instructed to wear disposable gloves (to be supplied by the department) when contacting shared surfaces, and all shared surfaces will be sanitized before and after any contact.
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Hygiene and Cleaning
Yes
Yes
Yes
Detailed Summary Options
All facilities have hand-washing stations, with running hot water, soap, and paper towels. All facilities have also been stocked with approved alcohol-based hand-sanitizer, and more will be ordered. All personnel have also been provided with personal hand sanitizer to be kept on their person while on duty. All facilities will be cleaned and disinfected at the end of every shift, and appropriate disinfectant supplies will be ordered.
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Communication
Yes
Yes
Yes
Detailed Summary Options
- Signage will be posted in all facilities reminding staff of proper hygiene, social distancing guidelines, appropriate use of PPE, and cleaning and disinfecting protocols.
- Communication has already been established between all personnel, who have been provided the office, home, and cellular phone numbers and email addresses of all other personnel. All probationers have been instructed to provide current contact information, and have been given contact information for the department.
- All personnel will be instructed to notify the department head or his/her designee immediately upon testing positive for COVID-19. The department head or his/her designee will immediately notify the Health Department, and the department will cooperate fully with all contact tracing efforts.
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Screening
Yes
Yes
Yes
Yes
Symptom Screening
Yes
The designated point of entry for the Olean Office Building is the front entrance, where all personnel will be screened. The designated point of entry for the Salamanca Satellite Office of Probation is the front desk, where all personnel will be screened. The designated point of entry for the Machias reporting station within the Stone House is the front door, where all personnel will be screened. The designated point of entry for the Randolph reporting station is the door to the Town of Randolph Courthouse, where all personnel will be screened. The designated point of entry for the South Dayton reporting station is the door to the Village of South Dayton Courthouse, where all personnel will be screened. The designated point of entry for the Gowanda reporting station is the door to the large interview room at the Gowanda Police Department, where all personnel will be screened.
Personnel reporting to Olean will be screened at the front door by Sheriff's Deputies. Personnel reporting to the Salamanca Satellite Office of Probation will be screened at the front desk before entering the office by the supervisor or his/her designee. Personnel reporting to the Machias reporting station within the Stone House will be screened at the front door by staff assigned to screen. Personnel reporting to the Randolph reporting station will be screened at the door to the Courthouse before entering. Personnel reporting to the South Dayton reporting station will be screened at the door to the Courthouse before entering. Personnel reporting to the Gowanda reporting station will be screened at the door to the interview room before entering.

Personal Protective Equipment, Social Distancing Markers, Signage, or Cleaning Products that you will need to reopen.

Yes
Masks/Face Coverings

Cloth/Fabric Masks

For all personnel to have a backup mask
30

Surgical/Procedure Masks

For distribution to the public entering the facility without appropriate face covering
200

N-95 Respirators

N/A
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Other, Please describe

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No
No
Yes
Hand Sanitizer
30
2
Yes
Cleaning/Disinfecting Supplies
8
8
8
0
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Yes
Gloves
2
2
2
Yes
Thermometers
Screening of personnel/public entering facilities in Salamanca, Machias, Randolph, South Dayton, Gowanda.
5