COVID-19 County Safety Plan 2880

Department Information

Name of Department Probation

Facility / Location Name County Building Olean

Address of Facility 1 Leo Moss Drive
Suite 3140
Olean, New York. 14760-1157
United States

Contact Information

Contact Name Michael R Sharbaugh

Phone Number 7167013362

Contact's Email Address mrsharbaugh@cattco.org

People

Physical Distancing

Provide COVID-19 training as assigned by Human Resources Yes

Ensure 6 ft. distance between personnel, unless safety or core function of the work activity requires a shorter distance. Any time personnel are less than 6 ft. apart from one another, personnel must wear acceptable face coverings. Yes

Tightly confined spaces will be occupied by only one individual at a time, unless all occupants are wearing face coverings Yes

When distancing is not feasible between work stations or spaces, personnel must wear face coverings. Yes

Encourage social distancing through telework and flexible scheduling when feasible Yes

Protect personnel at high risk for severe illness through telework, or minimizing contact with the public and other employees when able Yes

Limit in-person gatherings (e.g. interviews) as much as possible and use tele- or video-conferencing whenever possible. Essential in-person gatherings (e.g. meetings) should be held in open, well-ventilated spaces with appropriate social distancing among participants Yes

Describe how you will meet the criteria above - All staff will be screened for any underlying medical condition, and will be assigned to work from home and/or limit contact with the public and other employees.
- In-person contacts such as individual interviews can be conducted electronically, and also in each facility in areas where social distancing is made possible. All such areas have been identified. In-person gatherings such as group meetings, if unable to be held with social distancing, can be held electronically.

Identify those employees that can remote work-from-home Yes

What types of positions may do remote work-from-home? - All employees are equipped to work from home if necessary.

Establish designated areas for pick-ups, deliveries, and the public, limiting contact to the extent possible. Yes

Identify the designated areas within this location All pick-ups and deliveries will occur at the front desk of the Olean Office.

Additional Comments

Provide a detailed summary of how you will implement and comply with the social distancing guidelines listed above for your department All staff work spaces have been inspected to ensure that they comply with social distancing. Those that do not will be made compliant by rotation of staff in and out of the facility, or relocation of staff to a compliant location. Markings will be placed in all common areas reminding staff to comply. All confined spaces will be occupied by only one staff member at a time. All staff are able to tele-commute, and conduct interviews and meetings electronically if necessary. If at any time, any of the above social distancing measures cannot be complied with, all staff have been supplied with and directed to keep on hand acceptable face coverings to be worn in this instance.

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Places

Physical Space Modifications

Please provide in detail any physical space modifications that are proposed to achieve social distancing requirements. These modifications can include, but not limited to rearranging offices, adding physical barriers, etc.

Agree to discuss space modifications with Public Works / Building Maintenance Yes

Describe in detail the modifications that are proposed & possible costs associated, if known All staff work spaces have been inspected to ensure that they comply with social distancing. Those that do not will be made compliant by rotation of staff in and out of the facility, or relocation of staff to a compliant location. Modifications will be made in public areas such as waiting rooms by blocking off sections of seating to ensure distancing, and posting markings. Those reporting to this department will be instructed to wait outside, contact the department electronically, and await instruction to proceed to the waiting room, when sufficient distancing can be accommodated. Modifications are proposed to be made in smaller interview rooms by installation of plexiglass barriers - a total of seven, approximately 2' X 4' (cost unknown), to supplement social distancing and masking.

Attach any pertinent documents regarding these space modifications including proposed products, details, etc {Empty}

Attach any photos, drawing, sketches of the areas needing physical space modifications {Empty}

Protective Equipment

Employers must provide employees with an acceptable face covering at no-cost to the employee and have an adequate supply of coverings in case of replacement. Yes

Face coverings must be cleaned or replaced after use or when damaged or soiled, may not be shared, and should be properly stored or discarded. Yes

Detailed Summary Options

Detailed Summary of Personal Protective Equipment - All staff have been supplied at least one acceptable cloth face covering, and at least one additional per staff member will be ordered in case of replacement.
- All staff have been instructed on proper care, cleaning, storage, and replacement of face coverings.
- All staff have been supplied with necessary equipment to perform their duties, limiting sharing of objects. Staff will be instructed to wear disposable gloves (to be supplied by the department) when contacting shared surfaces, and all shared surfaces will be sanitized before and after any contact.

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Hygiene and Cleaning

Adhere to hygiene and sanitation requirements from the CDC and NYS Dept. of Health. Yes

Provide and maintain hand hygiene stations for personnel, including handwashing with soap, water, and paper towels, or an alcohol-based hand sanitizer containing 60% or more alcohol for areas where handwashing is not feasible. Yes

Conduct regular cleaning and disinfection at least after every shift, daily, or more frequently as needed, and frequent cleaning and disinfection of shared objects (e.g. tools, machinery) and surfaces, as well as high transit areas, such as restrooms and common areas, must be completed. Yes

Detailed Summary Options

Detailed Summary of Hygiene and Cleaning All facilities have hand-washing stations, with running hot water, soap, and paper towels. All facilities have also been stocked with approved alcohol-based hand-sanitizer, and more will be ordered. All personnel have also been provided with personal hand sanitizer to be kept on their person while on duty. All facilities will be cleaned and disinfected at the end of every shift, and appropriate disinfectant supplies will be ordered.

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Communication

Post signage throughout the site to remind personnel to adhere to proper hygiene, social distancing rules, appropriate use of PPE, and cleaning and disinfecting protocols. Yes

Establish a communication method for employees, visitors, and customers with a consistent means to provide updated information. Yes

If a worker tests positive for COVID-19, department head must immediately notify the County Health Departments and cooperate with contact tracing efforts, including notification of potential contacts, such as workers or visitors who had close contact with the individual, while maintaining confidentiality required by state and federal law and regulations. Yes

Detailed Summary Options

Detailed Summary of Communication Guidelines - Signage will be posted in all facilities reminding staff of proper hygiene, social distancing guidelines, appropriate use of PPE, and cleaning and disinfecting protocols.
- Communication has already been established between all personnel, who have been provided the office, home, and cellular phone numbers and email addresses of all other personnel. All probationers have been instructed to provide current contact information, and have been given contact information for the department.
- All personnel will be instructed to notify the department head or his/her designee immediately upon testing positive for COVID-19. The department head or his/her designee will immediately notify the Health Department, and the department will cooperate fully with all contact tracing efforts.

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Process

Screening

All employees shall self-monitor and check his or her temperature every 12 hours whether at work or at home. Yes

All employees shall also undergo a pre-shift temperature screening when reporting to work at the beginning of each shift. Yes

All employees shall report at the beginning of each shift to a central designated point of entry which shall be determined by the County Administrator. Yes

For employees that do not report to a physical building and instead travel from home to places in the community, each shall perform a pre-shift temperature screening before each shift. Leaving the home and reporting to your work site is the equivalent of your attestation that you are without a fever. Yes

Symptom Screening

If you have any of the following symptoms, staff shall not enter the workplace and shall contact his or her supervisor and refer the employee to contact the EOC nurse. Yes

Where is the designated point of entry for this/each location within your department The designated point of entry for the Olean Office Building is the front entrance, where all personnel will be screened. The designated point of entry for the Salamanca Satellite Office of Probation is the front desk, where all personnel will be screened. The designated point of entry for the Machias reporting station within the Stone House is the front door, where all personnel will be screened. The designated point of entry for the Randolph reporting station is the door to the Town of Randolph Courthouse, where all personnel will be screened. The designated point of entry for the South Dayton reporting station is the door to the Village of South Dayton Courthouse, where all personnel will be screened. The designated point of entry for the Gowanda reporting station is the door to the large interview room at the Gowanda Police Department, where all personnel will be screened.

How will you implement the pre-shift temperature screening and symptom screening at each location in accordance with Directive 11-2020? Personnel reporting to Olean will be screened at the front door by Sheriff's Deputies. Personnel reporting to the Salamanca Satellite Office of Probation will be screened at the front desk before entering the office by the supervisor or his/her designee. Personnel reporting to the Machias reporting station within the Stone House will be screened at the front door by staff assigned to screen. Personnel reporting to the Randolph reporting station will be screened at the door to the Courthouse before entering. Personnel reporting to the South Dayton reporting station will be screened at the door to the Courthouse before entering. Personnel reporting to the Gowanda reporting station will be screened at the door to the interview room before entering.

PPE Request

Personal Protective Equipment, Social Distancing Markers, Signage, or Cleaning Products that you will need to reopen.

Do you need Masks/Face Coverings for your employees? Yes

Masks/Face Coverings

Cloth/Fabric Masks

Purpose For all personnel to have a backup mask

Quantity 30

Surgical/Procedure Masks

Purpose For distribution to the public entering the facility without appropriate face covering

Quantity 200

N-95 Respirators

Purpose N/A

Quantity {Empty}

Other, Please describe

Purpose {Empty}

Quantity {Empty}

Do you need Eye Protection for your employees? No

Do you need Protective Clothing for your employees? No

Do you need Hand Sanitizer for this location? Yes

Hand Sanitizer

Quantity of 2oz. Bottles 30

Quantity of Gallon Jugs (for refill or common areas) 2

Do you need Cleaning / Disinfecting Supplies? Yes

Cleaning/Disinfecting Supplies

Quantity of Disinfectant Spray with towels 8

Quantity of Disinfectant Wipes 8

Quantity of Paper Towels for Cleaning 8

Quantity of "Soft" Towels for disinfecting touch screens 0

Other Cleaning / Disinfecting Supplies {Empty}

Quantity of Other Cleaning / Disinfecting Product {Empty}

Do you need gloves? Yes

Gloves

How many boxes of small gloves would you like? 2

How many boxes of medium gloves would you like? 2

How many boxes of large gloves would you like? 2

Do you need any Thermometers? Yes

Thermometers

Purpose / Use of "No Touch" Thermometers Screening of personnel/public entering facilities in Salamanca, Machias, Randolph, South Dayton, Gowanda.

Quantity of "No Touch" Thermometers 5