COVID-19 County Safety Plan 2878
-As regulations allow, staff will interact telephonically or electronically as much as possible. Staff meetings will be facilitated through teleconference via WebEx . No in-person meetings will be held where 6 ft. of distance can not be maintained. Capacity limits will be placed on conference rooms and break rooms in the department to facilitate social distancing. Breakroom capacity will be limited to 3 persons at a time.
Conference rooms will be limited to 8 persons in first floor, 6 persons in second floor and 4 persons in the SCU conference room. Transportation by car will be limited to one staff and no more than two passengers will all occupants required to wear masks. Mobile work crew 14 passenger vans will be limited to one staff person and no more than 4 passengers will all occupants required to wear masks.
Transportation Aids and Work Site Supervisors will also work from home.
Support Officers will rotate between work from home and the office on a weekly rotating basis
-Similarly, children in both residential and home based foster care settings have been visited using same or similar technology for visits by Caseworkers and birth parents. This has been coordinated by supervisory staff as well as attorneys for the department, the children, the birth parents and the courts.
-In CPS cases where mandatory face to face contacts have led to low or no risk findings and the case is determined to be unfounded, virtual follow up through electronic media and telephone for closing contacts have been utilized.
-Where interviews in the office setting are necessary, staff have been instructed to wear masks and utilize interview booths where a glass partisan separates participants.
Please provide in detail any physical space modifications that are proposed to achieve social distancing requirements. These modifications can include, but not limited to rearranging offices, adding physical barriers, etc.
-Cubicles will be configured to allow 6 ft. distance between personnel. This will require some assistance from DPW and DSS IT staff to adjust existing work areas and reposition computers. No cost is anticipated but a significant investment in time (perhaps overtime) to complete the reconfiguration on both floors of the department. Approximately 1/3 of current staff are assigned to work from home, creating significant additional space in the office.
-All Casework staff (CPS, Child Welfare and Adult Protection) who are required to enter the homes of county residents whom they serve have also been provided eye protection and gowns and have been advised to contact the Commissioner's secretary in the even that they need replacement PPE
-All field staff who are working from home have been provided thermometers and have been advised to take their temperature every 12 hours. They have been instructed not to enter the field if their temperature is above 100 degrees or if they are symptomatic. They are to immediately contact their supervisor to share their symptoms and then to contact the EOC nurse for further instructions.
-All field staff have been provided hand sanitizer and have been advised to contact the Commissioner's secretary for any refills.
-Conference rooms and all work areas around the department have been stocked with cleaning solutions and paper towels and/or sanitizing wipes. Staff are encouraged to clean their work stations regularly and to frequently wash hands with soap and water in the restrooms.
-Conference rooms and all work areas around the department have been stocked with cleaning solutions and paper towels and/or sanitizing wipes. Staff are encouraged to clean their work stations regularly after each client visit and to frequently their wash hands with soap and water found in the restrooms.
-Cleaning of the department remains the task of DPW staff and the contracted cleaning agency.
-the floor in all waiting rooms has been marked to indicate where to line up while maintaining 6ft of social distancing.
-many chairs in waiting rooms have been blocked to encourage proper social distancing. Overflow seating into the hallways has been arranged as well.
-the department will continue to use email, telephone calls and robo call/robo text to communicate updates and changes to staff
-the department will continue to use email, social media, public media, telephone calls and robo call/robo text to communicate updates and changes to the public
-the department will continue to communicate and work with EOC HR and Health Department officials on testing, tracing, and any and all other needs of individuals who are positive or otherwise quarantined.
All field staff who are working from home have been provided thermometers and have been advised to take their temperatures every 12 hours.
If their temperature is above 100 degrees or if they have any symptoms, they are to notify their supervisor and the EOC and follow up as directed.
Personal Protective Equipment, Social Distancing Markers, Signage, or Cleaning Products that you will need to reopen.