COVID-19 County Safety Plan 2878
Department Information
Social Services
County Building, Olean
1 Leo Moss Drive
Olean, New York. 14760
United States
Olean, New York. 14760
United States
People
Places
Please provide in detail any physical space modifications that are proposed to achieve social distancing requirements. These modifications can include, but not limited to rearranging offices, adding physical barriers, etc.
Yes
Keeping staff who are able to work from home out of the office until guidance indicates it is safe and favorable to have them return will increase the ability for the remaining staff who must come to the office to maintain social distancing. However, due to the current layout of the office space, as furloughed workers return, it will be necessary to reconfigure many of the existing cubicles so that 6 ft. of space exists between coworkers.
-Cubicles will be configured to allow 6 ft. distance between personnel. This will require some assistance from DPW and DSS IT staff to adjust existing work areas and reposition computers. No cost is anticipated but a significant investment in time (perhaps overtime) to complete the reconfiguration on both floors of the department. Approximately 1/3 of current staff are assigned to work from home, creating significant additional space in the office.
-Cubicles will be configured to allow 6 ft. distance between personnel. This will require some assistance from DPW and DSS IT staff to adjust existing work areas and reposition computers. No cost is anticipated but a significant investment in time (perhaps overtime) to complete the reconfiguration on both floors of the department. Approximately 1/3 of current staff are assigned to work from home, creating significant additional space in the office.
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Yes
Yes
Yes
-All staff have been provided face coverings and have been advised that should they have additional needs, they can contact the Commissioner's Secretary.
-All Casework staff (CPS, Child Welfare and Adult Protection) who are required to enter the homes of county residents whom they serve have also been provided eye protection and gowns and have been advised to contact the Commissioner's secretary in the even that they need replacement PPE
-All field staff who are working from home have been provided thermometers and have been advised to take their temperature every 12 hours. They have been instructed not to enter the field if their temperature is above 100 degrees or if they are symptomatic. They are to immediately contact their supervisor to share their symptoms and then to contact the EOC nurse for further instructions.
-All field staff have been provided hand sanitizer and have been advised to contact the Commissioner's secretary for any refills.
-Conference rooms and all work areas around the department have been stocked with cleaning solutions and paper towels and/or sanitizing wipes. Staff are encouraged to clean their work stations regularly and to frequently wash hands with soap and water in the restrooms.
-All Casework staff (CPS, Child Welfare and Adult Protection) who are required to enter the homes of county residents whom they serve have also been provided eye protection and gowns and have been advised to contact the Commissioner's secretary in the even that they need replacement PPE
-All field staff who are working from home have been provided thermometers and have been advised to take their temperature every 12 hours. They have been instructed not to enter the field if their temperature is above 100 degrees or if they are symptomatic. They are to immediately contact their supervisor to share their symptoms and then to contact the EOC nurse for further instructions.
-All field staff have been provided hand sanitizer and have been advised to contact the Commissioner's secretary for any refills.
-Conference rooms and all work areas around the department have been stocked with cleaning solutions and paper towels and/or sanitizing wipes. Staff are encouraged to clean their work stations regularly and to frequently wash hands with soap and water in the restrooms.
Yes
Yes
Yes
-All field staff have been provided hand sanitizer and have been advised to contact the Commissioner's secretary for any refills.
-Conference rooms and all work areas around the department have been stocked with cleaning solutions and paper towels and/or sanitizing wipes. Staff are encouraged to clean their work stations regularly after each client visit and to frequently their wash hands with soap and water found in the restrooms.
-Cleaning of the department remains the task of DPW staff and the contracted cleaning agency.
-Conference rooms and all work areas around the department have been stocked with cleaning solutions and paper towels and/or sanitizing wipes. Staff are encouraged to clean their work stations regularly after each client visit and to frequently their wash hands with soap and water found in the restrooms.
-Cleaning of the department remains the task of DPW staff and the contracted cleaning agency.
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Yes
Yes
Yes
-Signs provided by state DOH have been posted in waiting rooms and throughout the department and provide 'best practices' guidance on PPE, social distancing, hygiene and cleaning protocols
-the floor in all waiting rooms has been marked to indicate where to line up while maintaining 6ft of social distancing.
-many chairs in waiting rooms have been blocked to encourage proper social distancing. Overflow seating into the hallways has been arranged as well.
-the department will continue to use email, telephone calls and robo call/robo text to communicate updates and changes to staff
-the department will continue to use email, social media, public media, telephone calls and robo call/robo text to communicate updates and changes to the public
-the department will continue to communicate and work with EOC HR and Health Department officials on testing, tracing, and any and all other needs of individuals who are positive or otherwise quarantined.
-the floor in all waiting rooms has been marked to indicate where to line up while maintaining 6ft of social distancing.
-many chairs in waiting rooms have been blocked to encourage proper social distancing. Overflow seating into the hallways has been arranged as well.
-the department will continue to use email, telephone calls and robo call/robo text to communicate updates and changes to staff
-the department will continue to use email, social media, public media, telephone calls and robo call/robo text to communicate updates and changes to the public
-the department will continue to communicate and work with EOC HR and Health Department officials on testing, tracing, and any and all other needs of individuals who are positive or otherwise quarantined.
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Process
Yes
Yes
Yes
Yes
Yes
The only point of entry to the Olean County Building is the main entrance. All other entry/exit points are 'exit only' and the ability to enter through other doors is disabled. This will facilitate all employees (and public) being temperature scanned by CCSO staff upon entry.
The only point of entry to the Olean County Building is the main entrance. All other entry/exit points are 'exit only' and the ability to enter through other doors is disabled. This will facilitate all employees (and public) being temperature scanned by CCSO staff upon entry.
All field staff who are working from home have been provided thermometers and have been advised to take their temperatures every 12 hours.
If their temperature is above 100 degrees or if they have any symptoms, they are to notify their supervisor and the EOC and follow up as directed.
All field staff who are working from home have been provided thermometers and have been advised to take their temperatures every 12 hours.
If their temperature is above 100 degrees or if they have any symptoms, they are to notify their supervisor and the EOC and follow up as directed.
PPE Request
Personal Protective Equipment, Social Distancing Markers, Signage, or Cleaning Products that you will need to reopen.
No
No
No
No
No
No
No