COVID-19 County Safety Plan 2868

Department Information

Name of Department Veterans Service Agency

Facility / Location Name Olean

Address of Facility 1 Leo Moss Dr
Olean, New York. 14760
United States

Contact Information

Contact Name Steve E McCord

Phone Number 716-701-3298

Contact's Email Address semccord@cattco.org

People

Physical Distancing

Provide COVID-19 training as assigned by Human Resources Yes

Ensure 6 ft. distance between personnel, unless safety or core function of the work activity requires a shorter distance. Any time personnel are less than 6 ft. apart from one another, personnel must wear acceptable face coverings. Yes

Tightly confined spaces will be occupied by only one individual at a time, unless all occupants are wearing face coverings Yes

When distancing is not feasible between work stations or spaces, personnel must wear face coverings. Yes

Encourage social distancing through telework and flexible scheduling when feasible Yes

Protect personnel at high risk for severe illness through telework, or minimizing contact with the public and other employees when able Yes

Limit in-person gatherings (e.g. interviews) as much as possible and use tele- or video-conferencing whenever possible. Essential in-person gatherings (e.g. meetings) should be held in open, well-ventilated spaces with appropriate social distancing among participants Yes

Describe how you will meet the criteria above Will only allow client at appointment. If client feels need for a second they may bring only one person to aid. If this happens the client will be required to sign a VA 21-0845 (authorization to Disclose Personal Information). No children will be allowed at appointments. If client shows up with child or more than one person the appointment will be rescheduled.

Identify those employees that can remote work-from-home Yes

What types of positions may do remote work-from-home? Veteran Service Officer

Establish designated areas for pick-ups, deliveries, and the public, limiting contact to the extent possible. Yes

Identify the designated areas within this location Not Applicible

Additional Comments

Provide a detailed summary of how you will implement and comply with the social distancing guidelines listed above for your department Please see File

File of Implementation Summary

veteran-services-covid-repoening-plan.docx

Places

Physical Space Modifications

Please provide in detail any physical space modifications that are proposed to achieve social distancing requirements. These modifications can include, but not limited to rearranging offices, adding physical barriers, etc.

Agree to discuss space modifications with Public Works / Building Maintenance Yes

Describe in detail the modifications that are proposed & possible costs associated, if known No modifications are needed

Attach any pertinent documents regarding these space modifications including proposed products, details, etc {Empty}

Attach any photos, drawing, sketches of the areas needing physical space modifications {Empty}

Protective Equipment

Employers must provide employees with an acceptable face covering at no-cost to the employee and have an adequate supply of coverings in case of replacement. Yes

Face coverings must be cleaned or replaced after use or when damaged or soiled, may not be shared, and should be properly stored or discarded. Yes

Detailed Summary Options

Detailed Summary of Personal Protective Equipment PPE is addressed in previously uploaded file.

File of PPE Summary {Empty}

Hygiene and Cleaning

Adhere to hygiene and sanitation requirements from the CDC and NYS Dept. of Health. Yes

Provide and maintain hand hygiene stations for personnel, including handwashing with soap, water, and paper towels, or an alcohol-based hand sanitizer containing 60% or more alcohol for areas where handwashing is not feasible. Yes

Conduct regular cleaning and disinfection at least after every shift, daily, or more frequently as needed, and frequent cleaning and disinfection of shared objects (e.g. tools, machinery) and surfaces, as well as high transit areas, such as restrooms and common areas, must be completed. Yes

Detailed Summary Options

Detailed Summary of Hygiene and Cleaning Please see uploaded file

File of Hygiene & Cleaning Summary {Empty}

Communication

Post signage throughout the site to remind personnel to adhere to proper hygiene, social distancing rules, appropriate use of PPE, and cleaning and disinfecting protocols. Yes

Establish a communication method for employees, visitors, and customers with a consistent means to provide updated information. Yes

If a worker tests positive for COVID-19, department head must immediately notify the County Health Departments and cooperate with contact tracing efforts, including notification of potential contacts, such as workers or visitors who had close contact with the individual, while maintaining confidentiality required by state and federal law and regulations. Yes

Detailed Summary Options

Detailed Summary of Communication Guidelines Will order signage through Emergency Services.

File of Communication Summary {Empty}

Process

Screening

All employees shall self-monitor and check his or her temperature every 12 hours whether at work or at home. Yes

All employees shall also undergo a pre-shift temperature screening when reporting to work at the beginning of each shift. Yes

All employees shall report at the beginning of each shift to a central designated point of entry which shall be determined by the County Administrator. Yes

For employees that do not report to a physical building and instead travel from home to places in the community, each shall perform a pre-shift temperature screening before each shift. Leaving the home and reporting to your work site is the equivalent of your attestation that you are without a fever. Yes

Symptom Screening

If you have any of the following symptoms, staff shall not enter the workplace and shall contact his or her supervisor and refer the employee to contact the EOC nurse. Yes

Where is the designated point of entry for this/each location within your department All employees will enter through front door of County Building.

How will you implement the pre-shift temperature screening and symptom screening at each location in accordance with Directive 11-2020? All employees will undergo temperature check at entry point.

Prior to coming to work all employees will self check on the guidelines above and will report to Department Head any conditions.

All employees have been given uploaded safety plan and know the conditions

PPE Request

Personal Protective Equipment, Social Distancing Markers, Signage, or Cleaning Products that you will need to reopen.

Do you need Masks/Face Coverings for your employees? Yes

Masks/Face Coverings

Cloth/Fabric Masks

Purpose Face coverings for employees (3) so they can rotate face coverings

Quantity 9

Surgical/Procedure Masks

Purpose {Empty}

Quantity {Empty}

N-95 Respirators

Purpose {Empty}

Quantity {Empty}

Other, Please describe

Purpose {Empty}

Quantity {Empty}

Do you need Eye Protection for your employees? No

Do you need Protective Clothing for your employees? No

Do you need Hand Sanitizer for this location? Yes

Hand Sanitizer

Quantity of 2oz. Bottles 3

Quantity of Gallon Jugs (for refill or common areas) 1

Do you need Cleaning / Disinfecting Supplies? Yes

Cleaning/Disinfecting Supplies

Quantity of Disinfectant Spray with towels 3

Quantity of Disinfectant Wipes 3

Quantity of Paper Towels for Cleaning 3

Quantity of "Soft" Towels for disinfecting touch screens 3

Other Cleaning / Disinfecting Supplies {Empty}

Quantity of Other Cleaning / Disinfecting Product {Empty}

Do you need gloves? No

Do you need any Thermometers? No