COVID-19 County Safety Plan 2904

Department Information

Name of Department Real Property

Facility / Location Name Former Catt-LV Elementary School in Little Valley

Address of Facility 207 Rock City Street, Suite 101
Little Valley, New York. 14755
United States

Contact Information

Contact Name Daniel Thomas Martonis

Phone Number 7164627524

Contact's Email Address dtmartonis@cattco.org

People

Physical Distancing

Provide COVID-19 training as assigned by Human Resources Yes

Ensure 6 ft. distance between personnel, unless safety or core function of the work activity requires a shorter distance. Any time personnel are less than 6 ft. apart from one another, personnel must wear acceptable face coverings. Yes

Tightly confined spaces will be occupied by only one individual at a time, unless all occupants are wearing face coverings Yes

When distancing is not feasible between work stations or spaces, personnel must wear face coverings. Yes

Encourage social distancing through telework and flexible scheduling when feasible Yes

Protect personnel at high risk for severe illness through telework, or minimizing contact with the public and other employees when able Yes

Limit in-person gatherings (e.g. interviews) as much as possible and use tele- or video-conferencing whenever possible. Essential in-person gatherings (e.g. meetings) should be held in open, well-ventilated spaces with appropriate social distancing among participants Yes

Describe how you will meet the criteria above All but one of my people are set up to work at home. We are currently doing this with seven at home and three at work, in a rotating schedule. We are also using Webex for our various in-person meetings, and Cisco Jabber to maintain contact all workday long.

Identify those employees that can remote work-from-home Yes

What types of positions may do remote work-from-home? All of my positions can, but all of them also need to come in once in a while. We also need to have people in the office to help the public, hence seven away and three in the office.

Establish designated areas for pick-ups, deliveries, and the public, limiting contact to the extent possible. Yes

Identify the designated areas within this location For people picking anything up, we will have a desk located in the hallway, outside our offices, for them.

Additional Comments

Provide a detailed summary of how you will implement and comply with the social distancing guidelines listed above for your department I went into detail with all of the answers to the questions above. I am not sure how much more you need. My steps are:
-Install a wall between two of my people. This should be purchased from the same manufacturer as the desks. It currently has an 18-inch wall, we will need to purchase a 6 ft one at least.
-Set up a desk in the hallway for pickups and dropoffs.
-Post signage in the hallway indicating that only 1 person form the public is allowed in the office at a time.
-Set up chairs and tape in the hallway to indicate the waiting areas.
-Install Plexiglas on the current counter in the main Real Property office.
-Have made a counter for the assessing room with Plexiglas. I have emailed Jim Adsit about this, asking him for help with this.

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Places

Physical Space Modifications

Please provide in detail any physical space modifications that are proposed to achieve social distancing requirements. These modifications can include, but not limited to rearranging offices, adding physical barriers, etc.

Agree to discuss space modifications with Public Works / Building Maintenance Yes

Describe in detail the modifications that are proposed & possible costs associated, if known We will need to purchase a new wall for the cubicle that two of my people sit at. There is enough room between them, but there is currently only an 18-inch wall breaking them apart. That one should be removed and a 6 foot one should be installed. This can be purchased through the manufacturer that building maintenance is familiar with. I do not know the cost.

We need Plexiglas for our main counter within the Real Property office. Maybe a hundred dollars, I don't know.

We need to have installed a counter, with Plexiglass, within the assessing office. Right now there is no barrier and the public could just walk in and go right up to someone. We need a barrier to prevent this. I have asked Jim Adsit to come over and take a look. The cost is unknown at the time.

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Attach any photos, drawing, sketches of the areas needing physical space modifications {Empty}

Protective Equipment

Employers must provide employees with an acceptable face covering at no-cost to the employee and have an adequate supply of coverings in case of replacement. Yes

Face coverings must be cleaned or replaced after use or when damaged or soiled, may not be shared, and should be properly stored or discarded. Yes

Detailed Summary Options

Detailed Summary of Personal Protective Equipment My staff is well equipped with mask coverings. We have either sewed our own or have made masks for others in the department. I have had a meeting with them talking about the cleaning instructions that Doctor Watkins gave out at our last department head meeting.

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Hygiene and Cleaning

Adhere to hygiene and sanitation requirements from the CDC and NYS Dept. of Health. Yes

Provide and maintain hand hygiene stations for personnel, including handwashing with soap, water, and paper towels, or an alcohol-based hand sanitizer containing 60% or more alcohol for areas where handwashing is not feasible. Yes

Conduct regular cleaning and disinfection at least after every shift, daily, or more frequently as needed, and frequent cleaning and disinfection of shared objects (e.g. tools, machinery) and surfaces, as well as high transit areas, such as restrooms and common areas, must be completed. Yes

Detailed Summary Options

Detailed Summary of Hygiene and Cleaning My people have been informed that the counters and break room area need to be thoroughly cleaned daily. The one who goes into the office that day is the one that has to clean. The bathrooms are cleaned by the cleaning staff as far as I am aware of.

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Communication

Post signage throughout the site to remind personnel to adhere to proper hygiene, social distancing rules, appropriate use of PPE, and cleaning and disinfecting protocols. Yes

Establish a communication method for employees, visitors, and customers with a consistent means to provide updated information. Yes

If a worker tests positive for COVID-19, department head must immediately notify the County Health Departments and cooperate with contact tracing efforts, including notification of potential contacts, such as workers or visitors who had close contact with the individual, while maintaining confidentiality required by state and federal law and regulations. Yes

Detailed Summary Options

Detailed Summary of Communication Guidelines I have already had multiple meetings with my staff on all of the above. As for signage, I believe Chris Baker said that the EOC has it. I would request that so we can hang it up for the public to see.

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Process

Screening

All employees shall self-monitor and check his or her temperature every 12 hours whether at work or at home. Yes

All employees shall also undergo a pre-shift temperature screening when reporting to work at the beginning of each shift. Yes

All employees shall report at the beginning of each shift to a central designated point of entry which shall be determined by the County Administrator. Yes

For employees that do not report to a physical building and instead travel from home to places in the community, each shall perform a pre-shift temperature screening before each shift. Leaving the home and reporting to your work site is the equivalent of your attestation that you are without a fever. Yes

Symptom Screening

If you have any of the following symptoms, staff shall not enter the workplace and shall contact his or her supervisor and refer the employee to contact the EOC nurse. Yes

Where is the designated point of entry for this/each location within your department The main door, off of the parking lot, by the Board of Elections.

How will you implement the pre-shift temperature screening and symptom screening at each location in accordance with Directive 11-2020? There is currently a county employee at the main entrance who screens everyone's temperature upon entering. For those of my employees who are working from home, we have already met and I have told them that they need to take their temperature every 12 hours and to report to me if they ever have a fever or other symptoms.

PPE Request

Personal Protective Equipment, Social Distancing Markers, Signage, or Cleaning Products that you will need to reopen.

Do you need Masks/Face Coverings for your employees? No

Do you need Eye Protection for your employees? No

Do you need Protective Clothing for your employees? No

Do you need Hand Sanitizer for this location? Yes

Hand Sanitizer

Quantity of 2oz. Bottles 9

Quantity of Gallon Jugs (for refill or common areas) 2

Do you need Cleaning / Disinfecting Supplies? No

Do you need gloves? No

Do you need any Thermometers? Yes

Thermometers

Purpose / Use of "No Touch" Thermometers For employees who do not have a thermometer at home. I can also tell them that they should buy their own if this request is not for that purpose.

Quantity of "No Touch" Thermometers 4